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Attendance Building

Creating the perfect promotional platform for your Baltimore meeting takes the right information. To help you accomplish this goal effectively, BACVA has assembled this set of essential resources to give you just the material you need to wow your audience.

Baltimore in 50 words

A city of surprises and unique experiences makes Baltimore the charm of the Mid-Atlantic. Just minutes from BWI airport, hotels within walking distance of the Baltimore Convention Center and Inner Harbor creates a fun and accessible destination for all to enjoy! Nightlife to neighborhoods, shopping and attractions your options are limitless.

Welcome & Discount Programs

Well in advance of your meeting's launch in Baltimore, BACVA planners are hard at work preparing to roll out the red carpet (or any other color you'd like). Here is a sampling of our innovative initiatives:

Membership Discount Program

Our "Membership Discount Program" is designed to help meeting planners like you offer great products to incoming conventioneers at discounted rates. We have a "preferred member discount list" we provide to all convention meeting planners coming to Baltimore. Members participating in our Discount Program will work with meeting planners to provide conventioneers with coupons and flyers during their stay in Baltimore.

The Convention Welcome Program

We developed "The Convention Welcome Program" for citywide conventions to show the fabulous hospitality that our community has to offer. The program includes:
1. 11' x 17' welcome signs to be placed in the windows of downtown merchants, restaurants and attractions
2. 24' x 36' welcome signs for BWI airport, Penn Station and the participating hotels
3. Over-the-street welcome banners at various locations
4. Citywide convention resumes
5. Citywide hotel pre-convention meetings available upon request to your convention services manager

Baltimore Convention Resume

The Baltimore Convention Resume is a two-to-three-page detailed fact and figure document created for each organization hosting their citywide convention in Baltimore. The resume is distributed to all downtown and surrounding area hotels, restaurants, stores and attractions as well as the City Council, local fire and police departments, Downtown Partnership, Baltimore Convention Center, airport management, ground transportation, local media, public works, and members affiliated with the convention. This document is designed to furnish the public with all pertinent information about your group. Convention Resumes can help educate and prepare your staff and assist the area businesses in staffing appropriately.

Delegate E-Invitation

Nothing builds interest like a personal invitation. Now you can personally invite each of your potential delegates to your Baltimore Meeting through BACVA's free E-Invitation Program. BACVA will create an attractive e-mail invitations for you that provide all details of your meeting, plus engaging information about and links to Baltimore's leading attractions. With the BACVA E-Invitations, you're sure to get your delegates involved and excited early on.

Promotional Web Page

Want to boost attendance at your upcoming Baltimore meeting? BACVA will create a custom Web page for you, complete with compelling content and your graphics, to promote your meeting and Baltimore's attractions to your potential attendees. You can choose to place this Promotional Web Page on your organization's Website, or else link to it from ours. In either case, this free service can leverage your meeting promotions right away.